Purpose: prevent incidents; respond fast when they happen; keep VIPs calm and informed.

Scope: all day trips and multi-day trips on the Northern Circuit.

Applies to: owners, driver-guides, partner vehicles, ops coordinator (“duty”).

1) Roles & Contacts

• Lead Guide (vehicle commander): safety in vehicle/field, guest briefings, radio.
• Ops/Duty (24/7 phone): checks, holds, reroutes, escalation, family/partner comms.
• Owner: final escalation, incident reporting, media response.

Duty Phone: carried and answered 24/7 while guests are in country. Rotate daily.

2) Pre-Trip Safety Checks

D-7 (or when booking confirms)

• Verify AMREF Flying Doctors cover for party; record policy/IDs.
• Confirm lodge emergency contacts & nearest clinic/hospital for each night.
• Note road closures, weather alerts, unrest (keep neutral; route options ready).

D-1 (vehicle & docs)

• Vehicle: tires (incl. both spares), jack, tools, fluids, brakes, lights, wipers, horn, AC.
• Gear: first-aid kit (stocked), fire extinguisher (charged), recovery strap, shovel, triangle, torch.
• Comms: VHF radio test + duty phone test (with charger/power bank).
• Paperwork: park permits, vehicle insurance, driver license, guest list + contacts + medical notes.